Board Minutes - November 3, 2016

Members Present – Barbara Locke Ruthann Ross, Jody Studstill – Board Members

Kimberly Bartley and Jennifer Smith – Directors; Angie Jordan – Data Clerk

Guest – Judy Benton                               


2016-2017 Budget – The budget was presented to the board and after discussion a motion was made by Barbara Locke and seconded by Ruthann Ross to accept the budget for the 2016-17 school year, motion carried.


Out of Field teachers – Angela Sidorenko ESOL, Michelle Wilson ESOL


Update on the freezer – It will have to be moved from over the septic tanks; it can be placed on the far north corner of the existing deck. We are continuing to gather bids and working to prep the area around the new location for easier moving.


Skyward Attendance Policy – The DOE audit for the 2014-2015 school year, showed the teachers did not log into Skyward to post attendance during the FTE windows for the 2014-2015 school year, therefore it could be determined that WWCS did not have students in classes during this time. The finding is being appealed through the School Board of Levy County and after it is sent to Tallahassee, the Directors will have the opportunity to go before the DOE board to present the evidence to show WWCS did have students in classes during these two weeks.


Therefore, a new policy has been put into place to assure this does not happen in the future.


The new policy is as follows:


Teachers - It shall be the responsibility of the teacher to input daily attendance


into the Skyward program or any other program provided through the school district. If for some reason the teacher is unable to log into the program they must document attendance on paper, sign and date and send to the data clerk who will input that day’s attendance. Substitute teachers will take attendance on paper, sign and date and send to the data clerk to be entered each day.


Data Clerks - It is then the responsibility of the data clerk to run a report that will detail which teachers have not reported their attendance. The data clerk will contact those who have not recorded their attendance and ask them to do so. Data clerk will then run a second report. If any teacher has not recorded their attendance by the second report, they will reported to the administration. The data clerk will also enter the attendance for a substitute teacher or any teacher who is unable to access the student data system after she/he has received paper attendance from said teacher.


2015-2016 Financial Audit – The final financial audit was sent by Steve Kattell, CPA to all the board members prior to the meeting; after discussion a motion was made by Jody Studstill to approve the financial audit for 2015-2016 school year, seconded by Ruthann Ross, motion carried.


Ms. Judy Benton was present as a possible new board member. Discussion at the next board meeting.


Next meeting January 10, 2017 @5:30


Meeting adjourned.

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